Live Event Course

Creating engaging and accessible Live Event Courses is a powerful way to connect with your audience in LightSpeed VT. This guide provides step-by-step instructions on setting up and managing live events, from choosing the right streaming platform to archiving events for future viewing. Whether you're hosting interactive sessions or broadcasting to a large audience, this article will help you make the most of your Live Event Courses.

Choose a Streaming Service

When creating a Live Event Course in LightSpeed VT, selecting the right streaming service is essential to delivering the best experience for you and your audience. Each platform offers unique features tailored to different needs:

• Zoom

  • Requires users to install the Zoom application, ensuring a robust and interactive experience.
  • Features "Grid View," allowing participants to see each other even when someone else is speaking.
  • Provides users granular control over their own audio and video settings, fostering a personalized interaction.

• Youtube

  • Perfect for one-way broadcasts, ideal for webinars, lectures, or large-scale presentations.
  • Easily accessible without requiring users to download additional software.
  • Automatically archives live streams (in your Youtube account), making it simple to share or revisit the event later.

Add a Zoom Event

1. Your first step is to schedule a meeting within your Zoom Account. You'll then be able to grab the “Zoom Meeting” URL – it’ll look something like this:
   https://lsvt.zoom.us/j/123456789

2. Next, navigate to Create/Edit Courseware, create a new Course, and change the Course Type to Live Event.

New Course Editor

Legacy Courseware Management

3. Select “Zoom” as your Streaming Service, paste your Event Link, and Schedule the event start date/time.
4. Finally. Publish the Course as you normally would.

Add a Youtube Event

1. Set up and schedule your event in YouTube – more details can be found here.
2. Next, navigate to Create/Edit Courseware, create a new Course, and change the Course Type to Live Event.

New Course Editor

Legacy Courseware Management

3. Select “Youtube” as your Streaming Service, paste your Event Link, optionally Enable Chat (see note below), and Schedule the event start date/time.
4. Finally, complete the setup and set the event date and time.

<div class="alert alert-light primary-dark-color d-flex align-items-start align-items-md-center shadow-none" role="alert"><i class="icon-utils-info mr-2 mr-md-3 mb-0"></i><div class="alert__content-wrapper d-flex align-items-center flex-wrap flex-md-nowrap w-100"><div class="alert__content mr-auto"><b>Note:</b> You will need a Google Account to participate in the Live Chat. To sign in, select the link here to open a separate window. Once signed in, return to this window to join the event.</div><div class="alert__cta d-flex flex-wrap mt-3 mt-md-0 pl-md-3 ml-auto flex-md-shrink-0"><a class="btn btn-sm btn-outline-primary" href="https://accounts.google.com/Login" role="button" target="_blank"><img width="20px" alt="Google Sign In" src="https://videos.lightspeedvt.com/themes/defaults/login/google_icon.png" class="mr-2"/>Login with Google</a></div></div></div>

Joining an Event

When a Live Event is scheduled, we will alert all Users with access to the event in the Megaphone (located in the top navigation header), as well as on the (new) Main Menu. There are two types of notifications which are automatically triggered:

• Starting Soon: Triggers 30 minutes prior to the event start time.
• Now Live: Triggers at the event start time.

In the Training Center, it will look like this to your end users:

After selecting “Join Event” –

• Zoom events will open a new window and connect the User, launching their Zoom application.

Zoom Event

• Youtube events will launch directly within the Training Center.

Youtube Event

Post Event

Once the event is over, the User will receive credit for attending the event on their report card, and it will be indicated on the Course with a green check mark:

If you’d like to track attendance, you can even use the Assign Training tool to assign the Live Event Course to whomever you’d like – then after the event is over, you can check the Assigned Training report to see who tuned in.

Archive Live Events and Preserve Reporting

Easily preserve attendance to a Live Zoom Event and convert that event into a Standard Course. This will retain a user’s credit for attending, while giving users that missed out the opportunity to watch at a later time and still earn credit.
Simply follow the steps below to archive your Live Zoom Event.

1. You’ll need to download your recorded event from Zoom and upload it to your Media Library. When the video is finished encoding, copy the link and proceed to the next step.

2. Head to Courseware Management and locate the Live Event Course you wish to archive, then select Edit.

3. Open the “Course Type” dropdown and select “Standard Course,” then click “Save.”

   

4. After you have saved the Course, select “Chapters” from the left-hand menu.

5. Next, open the Chapter and paste (or Select from Library) your Video into the Chapter Part “Video Path” field.

6. Select “Save Chapter” and that’s it!