Create / Edit Course

This section will help you create a new Course. A course is made up of one or more Chapters, a description, an image (picture or image representing the content) and a Course Preview Trailer (video).

After you have selected Courseware Management, you will see a list of all your available Courses. Here, you can Search for an existing Course, or Create a New Course.

When you click on the Course List option, if you have any existing courses they will be displayed like this:

Create or Edit a Course

Course Details

Once you click into a Course, or add a new one, the first area you're presented with is for Course Details with the following fields:

1. Course Type: By default, this is set to Standard, the most common Course type which supports Chapters and which we'll cover here.
2. Course Name: (Required) Provide a short, friendly and enticing name for your course.
3. Category: (Required) A Course must be organized within at least one Category.
4. Course Description: Optional , but highly reccommended!
   • Enter a description for the Course to garner interest and help Learners better understand the context of the material.
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5. Keywords: (Optional)
   • Keywords can help you and your Learners find content quickly within the Training Center and/or Courseware Management. Type in your desired Keyword and then hit enter. Enter as many keywords as you desire. Note: The system will automatically use the Category, Course and Chapter names to search, as well as all words within the descriptions.
6. Thumbmail Image: (Optional, but highly recommended!)
   * Upload a custom image that helps draw attention to the Course when browsing the Training Center. Think of it like YouTube or Netflix.
7. Duration: (Optional)
   • Providing the total (or estimated) duration of a Course can help Learners manage their time more efficitently when training.
8. Rank: (Optional)
   • The Rank determins the order the Course will appear in the Category you selected.

Extended Info

This area is optional – With Extended Info you can add additional data to the Course Page (Chapter Menu), if needed, such as additional resources for the user to download, or adding special instructions.

1. Extended Info Position
   • Select either “Top” or “Bottom” where you would like the Extended Info to be displayed on the Chapter Menu.
2. Extended Info Style
   • This can be Default, None, Shadowbox, or iframe. (Example outputs of each will follow) Note: If you select “iframe” – there will be additional fields to fill out. (Details below)
3. Extended Info Title
   • If you are using Default, None, or Shadowbox, enter a title for your information (example: Downloads)
4. Extended Info Content
   • If you are using Default, None, or Shadowbox, enter the additional information you want to display on the chapter menu here.

If iFrame is selected for the Format Style, the following Settings are available:

1. iFrame Path
   • Enter the path to your iFrame HTML file here.
2. iFrame Height
   • Enter the height of the iFrame.

Journal Download

When there are any Journal Submission Chapter types ‘active’ within a Course, a Side Panel will display on the Chapter Menu for Users to download up-to-date entries, as needed. The default text provided may be customize to better fit your brand experience.

Settings

When editing a Course, if you “Show Advanced Options” you’ll see a new section open on the left called “Settings”

By default when creating a new Course, we enable “Enable Notes” and “Allow Discussions” – here is an explanation on what each setting does.

Enable Notes

This will enable or disable a “Notes” tab next to the Chapter video:

And when opened it will allow users to take notes, which automatically save:

They can be accessed via the “My Notes” section and exported/printed:

Hide on Reports

This will enable or disable this Course from showing up on all Reports. This can be handy if the Course is something you are not concerned about your Users completing, or you do not want it to appear when reviewing your Usage reports.

Hide on Search

This will prevent the Course from being searchable. This can be useful if you’ve created a specific learning path for your users to follow and do not want to allow them to search for the Course to skip ahead.

Complete Chapters in Order

With this enabled, this will force users to complete each Chapter in your Course in order – they will not be able to skip ahead to the end. We make the Chapters “transparent” so they know they’re there, but they cannot access them yet:

Display Chapter Numbers

By default, Chapters are prefixed with a number in the order they appear inside the Training Center. You can optional disable this to hide these numbers.

Default to Fullscreen

With this enabled, we will start each Chapter in “Full screen” mode rather than the standard size.

Allow Discussions

With Discussions enabled, any User with access to the Course (across all of your Locations) will be able to participate in discussing the Course. They can create new questions or respond to other questions. Each time someone posts a question, an email will be sent to a moderator so they can review and respond to them.

Discussions can be accessed from the main Course Page (Chapter Menu) or from directly within a Chapter (as pictured below).

Audio Only

When enabled, Users will hear the audio content but won't be able to view the video within the Chapters. This is useful for a focus on auditory learning.

Lock Content to System

This setting is for Admins who want to give access to their content to another Admin at another System for viewing only – and by “locking” the content to your System, it will prevent them from being able to modify the Category/Course/Chapters in any way. When it is locked, we display a padlock symbol to indicate they cannot edit it:

VT2GO Settings

VT2GO settings are covered HERE.

Publish

1. Content Roles
   • Select each content role that this Course should appear in.
2. Locations
   • If Location Course Provisioning is disabled (or turned off), you will also need to select each Location that this Course should appear in.