---
title: "Live Event Course"
slug: "live-event-course"
updated: 2025-09-30T18:40:49Z
published: 2025-09-30T18:40:49Z
canonical: "support.lightspeedvt.com/live-event-course"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.lightspeedvt.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Live Event Course

Creating engaging and accessible Live Event Courses is a powerful way to connect with your audience in LightSpeed VT. This guide provides step-by-step instructions on setting up and managing live events, from choosing the right streaming platform to archiving events for future viewing. Whether you're hosting interactive sessions or broadcasting to a large audience, this article will help you make the most of your Live Event Courses.

## Choose a Streaming Service

When creating a Live Event Course in LightSpeed VT, selecting the right streaming service is essential to delivering the best experience for you and your audience. Each platform offers unique features tailored to different needs:

- **Zoom**
  - Requires users to install the Zoom application, ensuring a robust and interactive experience.
  - Features "Grid View," allowing participants to see each other even when someone else is speaking.
  - Provides users granular control over their own audio and video settings, fostering a personalized interaction.
- **Youtube**
  - Perfect for one-way broadcasts, ideal for webinars, lectures, or large-scale presentations.
  - Easily accessible without requiring users to download additional software.
  - Automatically archives live streams (in your Youtube account), making it simple to share or revisit the event later.

## Add a Zoom Event

1. Your first step is to schedule a meeting *within* your Zoom Account. You'll then be able to grab the “Zoom Meeting” URL – it’ll look something like this: `https://lsvt.zoom.us/j/123456789`
2. Next, navigate to Create/Edit Courseware, create a new Course, and change the Course Type to **Live Event**.

![](https://cdn.document360.io/4b9cf9ed-c1b6-4848-a21b-3a266775c016/Images/Documentation/Live%20Event%20-%20Details%20-%20Zoom.png?sv=2026-02-06&spr=https&st=2026-10-26T12%3A09%3A16Z&se=2026-10-26T13%3A09%3A16Z&sr=c&sp=r&sig=KXnCQnrrSYZLaVMFD%2FKpnohKCHloKpu5oxem%2B6fHop4%3D) *New Course Editor*

![](https://cdn.document360.io/4b9cf9ed-c1b6-4848-a21b-3a266775c016/Images/Documentation/cwm-zoom-external.png?sv=2026-02-06&spr=https&st=2026-10-26T12%3A09%3A16Z&se=2026-10-26T13%3A09%3A16Z&sr=c&sp=r&sig=KXnCQnrrSYZLaVMFD%2FKpnohKCHloKpu5oxem%2B6fHop4%3D) *Legacy Courseware Management*

1. Select “Zoom” as your **Streaming Service**, paste your **Event Link**, and **Schedule** the event start date/time.
2. [New Course Editor Only] If this event is a **Recurring Event**, as configured in your Zoom Account, toggle this on and set the recurring schedule accordingly.

- **Recurrence:** Weekly or Monthly
- **Repeats Every:** Number of Weeks or Months
- **Occurs On:** Select which Days of the Week, or the which Day of the Month.
  - If Monthly, you can choose to **Exclude Weekends**. *E.g. If the 15th falls on a Saturday, the event will be held on Monday the 17th.*
- **End:** You can set this to Never End, or after a specific Date.

1. Finally. **Publish** the Course as you normally would.

## Add a Youtube Event

1. Set up and schedule your event in YouTube – [more details can be found here.](/docs/create-a-live-event-stream-youtube)
2. Next, navigate to Create/Edit Courseware, create a new Course, and change the Course Type to **Live Event**.

![](https://cdn.document360.io/4b9cf9ed-c1b6-4848-a21b-3a266775c016/Images/Documentation/Live%20Event%20-%20Details%20-%20Youtube.png?sv=2026-02-06&spr=https&st=2026-10-26T12%3A09%3A16Z&se=2026-10-26T13%3A09%3A16Z&sr=c&sp=r&sig=KXnCQnrrSYZLaVMFD%2FKpnohKCHloKpu5oxem%2B6fHop4%3D) *New Course Editor*

![](https://cdn.document360.io/4b9cf9ed-c1b6-4848-a21b-3a266775c016/Images/Documentation/cwm-yt-live-event-01.png?sv=2026-02-06&spr=https&st=2026-10-26T12%3A09%3A16Z&se=2026-10-26T13%3A09%3A16Z&sr=c&sp=r&sig=KXnCQnrrSYZLaVMFD%2FKpnohKCHloKpu5oxem%2B6fHop4%3D) *Legacy Courseware Management*

1. Select “Youtube” as your **Streaming Service**, paste your **Event Link**, optionally **Enable Chat** (see note below), and **Schedule** the event start date/time.
2. Finally, complete the setup and set the event date and time.

          Add 'Login with Google' to Support Chat

          

To ensure Learners can take advantage of the Youtube Chat feature – copy and paste the code below into the **Course Description** and instruct them to login with Google first, if they would like to participate in the Live Event Chat.

![Google Login Required - Code Snippet](https://cdn.document360.io/4b9cf9ed-c1b6-4848-a21b-3a266775c016/Images/Documentation/google-login-required.png?sv=2026-02-06&spr=https&st=2026-10-26T12%3A09%3A16Z&se=2026-10-26T13%3A09%3A16Z&sr=c&sp=r&sig=KXnCQnrrSYZLaVMFD%2FKpnohKCHloKpu5oxem%2B6fHop4%3D)

```
<div class="alert alert-light primary-dark-color d-flex align-items-start align-items-md-center shadow-none" role="alert"><i class="icon-utils-info mr-2 mr-md-3 mb-0"></i><div class="alert__content-wrapper d-flex align-items-center flex-wrap flex-md-nowrap w-100"><div class="alert__content mr-auto"><b>Note:</b> You will need a Google Account to participate in the Live Chat. To sign in, select the link here to open a separate window. Once signed in, return to this window to join the event.</div><div class="alert__cta d-flex flex-wrap mt-3 mt-md-0 pl-md-3 ml-auto flex-md-shrink-0"><a class="btn btn-sm btn-outline-primary" href="https://accounts.google.com/Login" role="button" target="_blank"><img width="20px" alt="Google Sign In" src="https://videos.lightspeedvt.com/themes/defaults/login/google_icon.png" class="mr-2"/>Login with Google</a></div></div></div>
```

## Joining an Event

When a Live Event is scheduled, we will alert all Users with access to the event in the Megaphone (located in the top navigation header), as well as on the (new) Main Menu. There are two types of notifications which are automatically triggered:

- **Starting Soon:** Triggers 30 minutes prior to the event start time.
- **Now Live:** Triggers at the event start time.

![Megaphone Notifications](https://cdn.document360.io/4b9cf9ed-c1b6-4848-a21b-3a266775c016/Images/Documentation/202011image2.png?sv=2026-02-06&spr=https&st=2026-10-26T12%3A09%3A16Z&se=2026-10-26T13%3A09%3A16Z&sr=c&sp=r&sig=KXnCQnrrSYZLaVMFD%2FKpnohKCHloKpu5oxem%2B6fHop4%3D)

![New Main Menu – Live Event Notifications](https://cdn.document360.io/4b9cf9ed-c1b6-4848-a21b-3a266775c016/Images/Documentation/202104mm21-live-event-notification-1024x5341.jpg?sv=2026-02-06&spr=https&st=2026-10-26T12%3A09%3A16Z&se=2026-10-26T13%3A09%3A16Z&sr=c&sp=r&sig=KXnCQnrrSYZLaVMFD%2FKpnohKCHloKpu5oxem%2B6fHop4%3D)

In the Training Center, it will look like this to your end users:

![Training Center View](https://cdn.document360.io/4b9cf9ed-c1b6-4848-a21b-3a266775c016/Images/Documentation/202004image-1-1024x7451.png?sv=2026-02-06&spr=https&st=2026-10-26T12%3A09%3A16Z&se=2026-10-26T13%3A09%3A16Z&sr=c&sp=r&sig=KXnCQnrrSYZLaVMFD%2FKpnohKCHloKpu5oxem%2B6fHop4%3D)

After selecting “Join Event” –

- **Zoom** events will open a new window and connect the User, launching their Zoom application.

![](https://cdn.document360.io/4b9cf9ed-c1b6-4848-a21b-3a266775c016/Images/Documentation/202004image-2-1024x6051.png?sv=2026-02-06&spr=https&st=2026-10-26T12%3A09%3A16Z&se=2026-10-26T13%3A09%3A16Z&sr=c&sp=r&sig=KXnCQnrrSYZLaVMFD%2FKpnohKCHloKpu5oxem%2B6fHop4%3D) *Zoom Event*

- **Youtube** events will launch directly within the Training Center.

![](https://cdn.document360.io/4b9cf9ed-c1b6-4848-a21b-3a266775c016/Images/Documentation/yt-live-stream-training-center%281%29.jpg?sv=2026-02-06&spr=https&st=2026-10-26T12%3A09%3A16Z&se=2026-10-26T13%3A09%3A16Z&sr=c&sp=r&sig=KXnCQnrrSYZLaVMFD%2FKpnohKCHloKpu5oxem%2B6fHop4%3D) *Youtube Event*

## Post Event

Once the event is over, the User will receive credit for attending the event on their report card, and it will be indicated on the Course with a green checkmark*:

![Event Completion](https://cdn.document360.io/4b9cf9ed-c1b6-4848-a21b-3a266775c016/Images/Documentation/zoom-course-tc.png?sv=2026-02-06&spr=https&st=2026-10-26T12%3A09%3A16Z&se=2026-10-26T13%3A09%3A16Z&sr=c&sp=r&sig=KXnCQnrrSYZLaVMFD%2FKpnohKCHloKpu5oxem%2B6fHop4%3D)

If you’d like to track attendance, you can even use the [**Assign Training**](/docs/assigned-training) tool to assign the Live Event Course to whomever you’d like – then after the event is over, you can check the Assigned Training report to see who tuned in.

**Recurring Events will not display the green checkmark, but still retain all completion/attendance records within your reporting.*

## Archive Live Events and Preserve Reporting

          
          

**Important Note:** Changing Course types is limited to the Legacy Courseware Editor. You may work around this by switching between the editors. Archival options will be available soon in the New Course Editor!

Easily preserve attendance to a Live Zoom Event and convert that event into a Standard Course. This will retain a user’s credit for attending, while giving users that missed out the opportunity to watch at a later time and still earn credit. Simply follow the steps below to archive your Live Zoom Event.

1. You’ll need to download your recorded event from Zoom and upload it to your Media Library. When the video is finished encoding, copy the link and proceed to the next step.
2. Head to Courseware Management and locate the Live Event Course you wish to archive, then select Edit.
3. Open the “Course Type” dropdown and select “Standard Course,” then click “Save.”

![Archive Events](https://cdn.document360.io/4b9cf9ed-c1b6-4848-a21b-3a266775c016/Images/Documentation/202104archive-live-events1.gif?sv=2026-02-06&spr=https&st=2026-10-26T12%3A09%3A16Z&se=2026-10-26T13%3A09%3A16Z&sr=c&sp=r&sig=KXnCQnrrSYZLaVMFD%2FKpnohKCHloKpu5oxem%2B6fHop4%3D)
4. After you have saved the Course, select “Chapters” from the left-hand menu.
5. Next, open the Chapter and paste (or Select from Library) your Video into the Chapter Part “Video Path” field.
6. Select “Save Chapter” and that’s it!